COLLEGE MANAGER

 

Closing Date: 31/08/18

Full Time PAYE – £26k – £30k

MAIN PURPOSE OF THE POST

  1. Oversee the management of admissions processes within the college using the bespoke system and liaising with the admissions team from the university
    1. To provide vital statistical information for the senior leadership team and to inform the curriculum and resource planning process
    2. Ensure that the admissions applications are processed promptly, meeting high quality customer service standards for all applicants
    3. To liaise with academic staff over interview schedules to ensure applicants can be interviewed and made an offer of a place within agreed timescales
    4. To work in partnership with the college Marketing Department to support college liaison activities and communication

    KEY ROLES AND ACCOUNTABILITIES

    1. To deal with telephone calls, tours and face to face enquiries
    2. To organise and participate in any training that is necessary for the effective implementation of the admissions processes
    3. To co-ordinate and maintain an efficient admissions database
    4.  To arrange and provide student information / statistical information, as requested, in conjunction with other college departments.
    5. To oversee the management of the course enquiry line, ensuring all enquiries are monitored and dealt with to a high standard
    6. To keep up to date with the range of College courses and services available and assist prospective students/customers to access this information
    7. To co-ordinate and participate in the organisation and administration of evening events, such auditions, extra-curricular events, exhibitions and assist at open events.
    8. To work in partnership with the college Marketing Department to ensure that Admissions Officers manage caseloads of catchment schools, providing a single point of contact for references
    9.  To ensure compliance with college financial regulations when dealing with college credit card, purchase orders, invoices, petty cash etc
    10.  To work in partnership with key staff in Learner Services at the validating university to facilitate an efficient enrolment process
    11. To undertake other clerical duties required to maintain a high quality Admissions process
    12. To arrange regular Admissions team meetings and standardisation events to ensure a smooth-running, efficient and consistent service for all customers

Person Specification

Please ensure you have and can demonstrate the following in your application:

Criteria

 

Essential/Desirable Evidence
A BA degree in a relevant area Essential Certificate
A Master’s degree in a relevant area Desirable Certificate
Extensive knowledge and expertise as a contemporary practitioner in one or more of the following:  Theatre, Administration, leadership Essential CV
Relevant teaching experience at HE level, including curriculum planning, tracking student progress, pastoral support and assessment Desirable CV
Experience of managing large cohorts of students Desirable CV
Proven experience of successful administration and recruitment Essential Reference
Good verbal and written communication skills Essential Covering letter/interview
Excellent administrative, organising and prioritising skills Essential CV
Understanding of equality and diversity in relation to academic content and issues relating to student need Desirable CV/ Interview
Relevant IT skills which will enable you to undertake this role Essential Interview
An Active Research Interest Desirable Covering letter/ Interview
Able to fit in with the values and ethos of the College Essential Interview
Knowledge / experience of Acting, Theatre, Film and Television in an international context Desirable CV/Interview

Email louise@ppacademy.co.uk to apply

HEAD OF PRODUCTION

 

Closing Date: 30/09/18

Full Time PAYE £30-£35,000

MAIN PURPOSE OF THE POST

The Head of Production at PPA is responsible for creating, delivering and running all productions from 3rd year professional shows to in-house productions and projects, working in collaboration with a wide and varied range of directors, designers and creative teams.
The Production Manager will strive fully to understand the scope of the artistic vision and lead the production teams to deliver, within agreed timescales and budgets, the highest standard of production possible.

In collaboration with the artistic director and individual members of the creative teams, they will ensure the most effective use of resources in the realisation of all production and technical elements of productions either created by or presented PPA or in other venues as directed.

The Department:

The Head of Production is a Senior Head of Department (HOD). They will work closely with the Principal (Artistic Director) and alongside other department heads in the effective planning and management across the full scope of output across the buildings and beyond. They will be heavily involved in every aspect of show delivery from costing and informing the design process through to logistically planning the fit ups and get outs. The Head of Production will be on the forefront of communicating with our collaborators, helping to support and host companies we receive and where required, preparing technical riders and supporting paperwork for our own work if necessary.

Key Responsibilities:

  • To act as Head of Production for PPA, as allocated by the Principal (Artistic Director).
  • To work with the Producers (Principal and Vice Principal) and course leaders on initial planning and costing of allocated productions and projects
  • To work with the creative teams and Producers (Principal and Vice Principal) of allocated productions to realise the project within allocated resources
  • To manage production to within budget
  • To ensure that resources and parameters are clearly defined and agreed with creative teams, Producers and Production HODs
  • To carry out an assessment at the white card model and final design stages to ensure that the design does not exceed the agreed parameters
  • If necessary work with the creative team to bring the design within agreed parameters by the final model stage
  • To generate accurate budget forecasts in conjunction with the production staff and outside contractors
  • To produce risk assessments and other relevant H&S paperwork as appropriate following the new CDM regulations of 2015
  • To ensure that designs and all aspects of the productions comply with Health and Safety and other applicable legislation
  • To plan construction in conjunction with freelance staff and workshop supervisor, taking into account the requirements of other productions in the schedule
  • To monitor expenditure on allocated productions and communicate any areas of concern in a timely fashion
  • To plan the use of technical resources
  • Maintain good maintenance of the technical infrastructure and equipment managed by the department
  • To plan and manage, in conjunction with the HODs and production team, fit ups, production periods and get outs for allocated productions
  • To call and chair production meetings for allocated productions
  • To provide production support for the work of other departments, including Outreach, admissions, extra curricular activities and exhibitions
  • To ensure our productions are delivered in a positive, collaborative and professional manner
  • Actively contribute to the effective operation of the Production work
  • To participate in all departmental administrative and HR systems as required
  • To ensure that all production operations are carried out in compliance with relevant and applicable Health & Safety legislation and any other applicable statutory regulations or legislation
  • To remain current with industry best practice and applicable technologies
  • To play a significant role in the organisations planning function, attending cross departmental meetings as necessary
  • To attend regular staff meetings and other departmental meetings that may be arranged

Please note that the post holder will be required:

  • To work throughout the whole building and at other venues as required. Excepting emergencies, reasonable notice will be given of work outside the GU postcode area.
  • To supervise trainees and students
  • To work as required on Sundays and Bank Holidays, and late/unsocial hours
  • To work unsupervised from time to time
  • To drive the company’s vehicles when required, subject to license and insurance considerations

Essential

  • Significant senior level experience in theatre production
  • A proven track record of delivering projects to the highest level of artistic and production value
  • A good knowledge of production and technical techniques including stage, construction, rigging, lighting, sound and projection
  • An interest in and enthusiasm for theatre.
  • Ability to work well within a small dedicated production team.
  • Ability to work with and support all other departments.
  • An ability to remain, calm, professional and positive when working under pressure.
  • H&S qualification or training
  • First aid training.
  • Experience of working with young people and community groups
  • Full clean driving licence

Desirable

  • Ability to prioritise and cope with last minute changes
  • Demonstrable calm, clear leadership skills
  • The ability to nurture the skills of individuals under their supervision.
  • Knowledge of Health and Safety legislation and procedures as related to the theatre industry and proven experience of implementing these legislative requirements in a positive and sympathetic manner.
  • Computer literate, fluent in the use of MS Office applications.
  • Excellent financial and budgetary control
  • Excellent organisational and time management skills
  • Ability to multitask
  • Problem solver

Terms & Conditions Salary:


Hours of Work:
As stipulated by management

Holidays: 20 days

Probation Period Notice period: 6 months

£30 – £35k per annum depending on experience PAYE

Due to the nature of the role there will be a requirement to work evenings/weekends during production weeks. There is no overtime paid and no formal time off in lieu system.

Following the completion of a successful probationary period, the notice period is one month on either side.

Eligible employees will be automatically enrolled in the National Employment Savings Trust (NEST) in accordance with the company’s obligations under the Pensions Act 2008

 

Please email louise@ppacademy.co.uk to apply.

PART-TIME HR OFFICER

 

Closing Date:30/09/18

Salary: £18,000 – £23,000 per annum PAYE

Contract: 2.5 days per week

Campus: Guildford Regent House Campus

To provide HR Admin support on a daily basis and contribute to the long-term development of the HR function. The HR Officer supports the Managing Directors in providing a comprehensive HR service to all managers and staff within PPA.

We are looking for someone to work 20 hours per week. We can be flexible about how the hours are spread over the week.

Job Responsibilities:

  • Leadership
  • Development of HR procedures and policies
  • Manage the administration of the recruitment process
  • Manage and update of HR information systems and maintain accurate staff records Recruitment
  • Advertise vacancies •Communicate with agencies & candidates
  • Organise interviews
  • Take up references
  • Send offers or rejection letters
  • Issue contracts or contractual change letters
  • Liaise with IT re: starters and leavers
  • Administer the probationary review periods and ensure all reviews are completed on time Single Central Register Management and Safeguarding log
  • Complete DBS check in a timely and effective manner
  • Complete all other checks required e.g. barred list, prohibition and references
  • Maintain accurate safeguarding logbooks
  • Liaise with Educare to set up staff training accounts
  • Issue new employees with safeguarding documents to read and sign HR Administration •Manage and update both digital and hardcopies of confidential employee files
  • Manage and update digital and hardcopies of employee training files
  • Absence and Holiday recording – Oversee staff attendance and leave requests and ensure these are recorded on the school information management system
  • Send HR related letters/ information to colleagues as required
  • File paperwork in employees files General HR
  • Assist in the development of human resource procedures, policies and HRIS
  • Advise staff regarding personnel, benefits, and pay issues
  • Advise candidates and employees on rules, policies, benefits, procedures and job opportunities Communication
  • Responsible for administration of the staff hand book/Employment Handbook and update the website or shared drive Skills and Specifications
  • Knowledge of office procedures and processes
  • Expert knowledge of relevant office applications e.g. PowerPoint, Excel, Word
  • Ability to communicate clearly and effectively
  • Ability to research, evaluate and analyse new recruitment techniques, methods, and procedures
  • Able to work alone on a broad variety of projects.
  • Able to exercise effective judgment, sensitivity, creativity to changing needs and situations
  • Able to establish and maintain healthy working relationships with people in the work place Education and Qualifications

 

Qualifications:

  • Preferably a Bachelor’s degree in Human Resources or similar subject
  • Grade C or above in Maths and English GCSE •CIPD qualified or working towards qualification desirable
  • 2 years relevant experience in HR

 

Please apply with your CV and covering letter to louise@ppacademy.co.uk

TEACHING COURSE LEAD TUTOR

                                            

ATCL Trinity London Examinations 3 term course

 

Closing Date: 30/09/18

 

Salary:                     £40 p/h (student contact)

                                   £15 p/h training and briefing

Reporting to:           Head of Academic Studies


MAIN PURPOSE OF THE POST

To instruct, prepare and develop PPA students and to have a comprehensive understanding of creative and teaching in the performing arts in relation to the ATCL Trinity London examination requirements and expectations (Teaching). To follow a scheme of work and utilise given class materials successfully integrating the Trinity teacher’s guide to ATCL Teaching objectives and expectations.

The Lead Tutor will be able to manage and provide the overall planning, delivery and organisation of the Teaching Course. The fee will include administrative duties, one 2 one tutorials and marking/feedback responsibilities as appropriate and where agreed; responsible for the quality and enhancement of the learning experiences within specific modules across the programme. The Principle Tutor should expect to work with, and be supported by, the Head of Academic Studies, in the delivery of academic content and specific unit criteria pertaining to the successful delivery of the diploma’s learning aims and outcomes. They must be able to demonstrate independence and competence in leading and managing a bespoke course and have the experience to manage the different level of educational experiences of the students; and have ability to teach at the appropriate level of the programme.

MAIN DUTIES:

  • To teach, direct and facilitate to an agreed timetable as specified by the Head of Academic Studies for 2 hours, once a week. The specifics of which will be published with consultation on a termly basis.
  • To lead and manage the Level 4 ATCL extra- curricular evening course over 3 terms 2018-19.
  • To co-operate with Head of Academic Studies and in general with the senior members of management and in any development in support of the requirements of the Programme.
  • To oversee and run the external examinations which fall outside of the normal teaching pattern.
  • To provide and deliver a high- quality learning experience to students on the programme in a variety of settings using a variety of methods, ensuring that all project briefs and schemes of work for the year of the programme and within your subject strand are comprehensive and prepared in accordance with the College specification and course quality standards.
  • To undertake or be in receipt of up to date DBS, Safeguarding, Health + Safety training per the College’s requirements.
  • To build links with appropriate organisations, including creative businesses and facilitate work experience where appropriate and visits appropriate to the curriculum.
  • To manage any budgets allocated by Head of Academic Studies within an expenditure profile agreed in advance by the Finance Director.
  • To adhere to and monitor the College’s Health and Safety policies and procedures. To ensure that course staff and students abide by the requirements of the 1974 Health and Safety at Work Act and all regulations and advisory codes of practice published by statutory bodies such as the Health and Safety Executive and to perform any College wide designated duties with regard to Health and Safety and the security of the College.

 

Other

  • To comply with all relevant College policies and procedures.
  • In the context of College and personal development to carry out any other duties that are commensurate with the post as directed by the Head of Academic Studies.
  • To adhere to and actively support the College’s equality & diversity policies and their implementation, including within any summative course review documentation and to promote the College’s commitment to inclusivity regardless of race, nationality, gender, wealth, religion or sexuality.

 

Person Specification

 

Please ensure you have and can demonstrate the following in your application:

 

Criteria

 

Essential/Desirable Evidence
A BA degree in a relevant area Desirable Certificate
A Masters degree in a relevant area N/A N/A
Extensive knowledge and expertise as a contemporary practitioner in one or more of the following: Acting, Theatre, Film and Television, Theatre in Education. Essential CV
Relevant teaching experience at Level 4 Diploma level, including curriculum planning, tracking student progress, pastoral support and assessment Essential CV/Reference
Experience of managing large/medium cohorts of students Essential CV
Proven experience of successful administration and recruitment Desirable Reference
Good verbal and written communication skills Essential Covering letter/interview
Excellent administrative, organising and prioritising skills Essential CV
Knowledge of pedagogic models which integrate theory and practice Essential CV
Proven knowledge of creative teaching career paths and relevant experience Essential Covering letter/Interview
Understanding of equality and diversity in relation to academic content and issues relating to student needs Desirable CV/ Interview
Relevant IT skills which will enable you to undertake this role Essential Interview
An Active Research Interest Desirable Covering letter/ Interview
Able to fit in with the values and ethos of the College Essential Interview
Knowledge / experience of Acting, Theatre, Film and Television in an international context Desirable CV/Interview

 In the first instance CV, Covering Letter + references to: Gareth Corke gareth@ppacademy.co.uk